HR Office Assistant / Entry Level (Remote) Apply Now
GENERAL DEFINITION OF WORK:
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
TYPICAL FUNCTIONS:
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio;
Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication;
Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Enters and updates information, and generates standard reports using computer software applications:
Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV’s;
Composes routine correspondence; prepares a variety of routine reports;
Collects fees and prepares invoices; verifies account balances on computer;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
RELATED TASKS:
Composes routine correspondence; maintains radio communications log and equipment exchange log;
Computes and extends figures; posts records to accounts;
Prepares travel vouchers, collects receipts, and processes for reimbursement;
Sells Beach Permits;
Assists office staff with special projects as directed;
Performs related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to use Microsoft Office products to include Word and Excel at a beginner level of above; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.
EDUCATION AND EXPERIENCE:
High school diploma or GED. One to three years of performing intermediate level administrative work required, preferably in Human Resources. Proficient in all MS Office Applications excluding MS Access highly preferred.
