Apply for Virtual Office Assistant – Full time (Remote)
We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade.
YOUR DUTIES AND TASKS:
- Answer phones and direct calls.
- Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
- Resolve billing issues with clients and internal team members.
- Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
- Support quality assurance checks of various internal and client facing reporting.
- Organize new client contracts, create invoices, and process client payments.
- Contribute to internal database maintenance, upkeep and data entry.
- Research, order, & distribute company-wide gifts (2-3 times per year).
- Organize company events, competitions, and special projects throughout the year.
- Facilitate company holiday, time off, and schedule variation calendars.
Also See:
- Apply as Digital Care Specialist (Remote)
- Call Center Representative (Remote)
- Apply Now: Office Assistant (Entry Level) (Remote)
DUTIES AND TASKS IF BASED IN LA:
- Mail pickup at Downtown LA office twice per week
- Scan and organize mail digitally
- Record & deposit client payments
- Collect and re-distribute company office equipment from staff in region (as needed)
- Valid driver’s license and reliable transportation in Los Angeles is required
YOU SHOULD HAVE:
- Willingness to learn, grow, and collaborate with the team and company as a whole
- Excellent verbal and written communication skills
- A high level of discretion, ethics, and trustworthiness
- Intermediate spreadsheet skills (preferred)
- Innovative thinking and willingness to challenge existing methods where improvement is possible
- Experience in bookkeeping / financial record keeping (preferred)
- Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
- The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
- Reliable space to work remotely – fast computer, quality internet, camera, microphone, speakers
Apply here
